Procurement strategy - field note 020

During the procurement of 10,000 kg of high‑strength concrete blocks for the government school in Lucknow, I negotiated a fixed‑price contract with BlockCo that locked in a 5 % discount after the first 5,000 kg delivery. The vendor also provided a 30‑day payment grace, freeing up cash flow. Result: ₹3 lakh saved.

• Issue a request‑for‑quotation with clear volume tiers.
• Include penalty clauses for late delivery.
• Set up a payment schedule tied to milestone inspections.
• Maintain a vendor performance dashboard.